All In One Purchase Management odoo app is a comprehensive solution designed to streamline and optimize the purchase management process for businesses. It Provides all the listed below feature as single all in one app.
Import Purchase Order and Order line : Users can import bulk purchase order lines from Excel or CSV files with a single click, users have different options to import products by name, code and barcode. Users can import bulk purchase orders with a single click from an XLS or CSV file with custom or default sequence option, also in draft or validated state.
Purchase Multi Warehouse : Users can select warehouses on each purchase order line and on confirming order multiple receipt pickings are created according to the warehouse of the purchase order line.
Purchase Force Confimation Date : Users can select purchase confirmation date forcefully while confirming the purchase order and selected date set as confirmation date on purchase order and as scheduled date on receipt.
Purchase HTML Notes and Purchase Terms & Conditions : Users can configure HTML notes and it will automatically be added to request for quotations and purchase order, also printed on quotation report and purchase order report. Users can select configured terms so related terms and condition details fetch automatically in request for quotation/purchase order and also passed to the respective bill automatically, Also printed on PDF report.
Purchase Price History: Users can see full details for product price history whenever product is purchased from the purchase order or from the vendor bills it will generate price history as purchase price history and vendor bill price history on product level.
Purchase Receipt By Date : Users can set different receipt dates for each product on the purchase order line and also different receipt/shipment will be created for all products having the same receipt date.
Merge Purchase Order : Users can easily merge purchase orders in one click for the same suppliers with different options to merge orders in new order and cancel, rest other orders and merge with selected order and cancel others orders.
Mass Purchase orders Send by Email and Cancel Mass Purchase Orders : Users can send a mass mail purchase order to vendors by email with purchase Order report(PDF) as attachment, this email sent from the email template so users can manage the content of email and filter purchase orders which are sent using email or which need to be sent. Users can select multiple orders and easily cancel all selected multiple purchase orders/RFQ together in just one click, users can not cancel done or locked orders
Different Sequance on RFQ & Purchase Order & Purchase Excel Report : Users can see different sequences for request for quotation and confirmed purchase order. Users can set color for report and print excel report for purchase order in selected color.
Purchase Auto Workflow : Users can configure workflow to automate all or some of these specific processes and actions. Workflow should be linked with purchase order and then all these processes will manage accordingly on just one click based on the configuration setup on workflow.
Purchase Advance Payment : Users can make an advance down payment for purchase order by selecting payment journals and payable amounts. Users can see all advance payments will be listed in the payment advance tab under purchase order. While creating bills advance payments transfers show as outstanding debits and can pay with an add button against generated bills of purchase order.
Add custom Field on Purchase : Users can customize the purchase order view by adding custom/user defined fields into purchase order form, user can add fields wherever he/she wants, also can add multiple types of fields.
Users can split and extract purchase orders, and can get email notification before and after the day of order expires. Users can create and add purchase templates, also can create multiple tags and add tags on order. Users can see vendor purchase history and reorder all lines with single click, also can archive and unarchive order. Users have the option to cancel specific or multiple purchase orders with different options like cancel order, cancel and set to draft order, and cancel and delete order.
Users can see vendor bill details like Invoiced Amount, Invoiced Amount Due, Invoiced Paid Amount in purchase order form view. Users can create a purchase order/RFQ for the supplier/vendor for a product you want from them based on a sales request(only if the sale order is not in Done or Cancel state). Users can copy the purchase order line with the use of a copy button from the purchase order line. Users can add descriptions on the purchase order line and automatically pass on each operation line of purchase receipt, also print those descriptions on picking operation PDF reports.
Import Purchase Order Lines
User can import purchase order lines by clicking the "IMPORT PURCHASE ORDER LINEs" button, user has three options to import products by code, barcode, and name from CSV or XLS files, User can also download the sample file to import lines.
Import Purchase Order
Under Purchase > Orders > Import Orders menu user can import a purchase order, user has three options to import a product by code, barcode, and name, user can import with default or custom order sequence, with different stage options like draft or auto validate with import.
Purchase Order Multi Warehouse
User can enable or disable the multi warehouse feature as per need and set the warehouse on the product, while selecting a product, the related warehouse set on the product will automatically be set on the purchase order line, User can also change the warehouse on purchase order line.
On confirming the purchase order user can see the created receipt for purchase based on warehouse selected on purchase order line.
Purchase Confirm Back Date/Force Date
While confirming the purchase order, user can select the purchase confirmation date forcefully and selected date set as the confirmation date on purchase order. This selected date also reflects the receipt as the schedule date.
On the "Select Confirmation Force Date" wizard user have to select the date that he/she wants to set as the purchase confirmation date. User can see the selected date is set as purchase confirmation date.
Purchase Order HTML Notes
Under Purchase > Configurations > Settings menu user can configure and add HTML notes.
While creating a request for quotation user can see configured HTML notes automatically added, User can also update HTML notes from RFQ, Added HTML notes also print on RFQ PDF report.
Product Purchase-Cost Price History
Whenever the product is purchased from the purchase order or from the vendor bills it will generate price history as purchase price history and vendor bill price history on the product level separately with vendor/supplier name, also support a multi-company feature.
Purchase Order Receipt by Date
On purchase order line user can select different "Receipt Date" for different product.
Merge Multiple Purchase Orders
User can merge multiple purchase orders, user have different merge options as bellow.
New order and cancel selected
- If you selected first option 'New order and cancel selected', After click on Merge button, You can see a new order will be created and other selected order will be cancelled.
New order and Delete all selected order
- If we goes with second type option.After click on Merge button,with second option You can see a new order will be created and other selected order will be deleted.
Merge order on existing selected order and cancel others
- If we goes with third type option.You can see a 'Merge With' field, In this you can select a existing order in which you want to added another selected orders.After click on Merge button, You can see a another orders merge with selected existing order.And rest of all selected orders will be cancelled.
Merge order on existing selected order and delete others
- If we goes with the fourth type option. You can see a 'Merge With' field, In this, you can select an existing order in which you want to add another selected order. After clicking on the Merge button, You can see another orders merge with a selected existing order. And rest of all selected orders will be deleted.
Mass Purchase Order Send By Email
User can select all purchase order that he/she wants to send and click "Mass Purchase Order Email Send" menu under "Action" menu.
Mass Cancel Purchase Order/RFQ
User can select multiple purchase order from tree view and click "Mass Cancel Purchase Order" menu under "Action" button.
Difference Sequences For Order/RFQ
When user create request for quotation, user can see different sequence for that.
Automated Purchase Order Processing Workflow
Under Invoicing > Configurations menu user can see and create auto workflow for purchase order
In automated workflow user have to select "Purchase Journal" and " Payment Journal", Also can configure purchase order workflow options like "Validation Order", "Validation Picking", "Create Invoice", "Validate Invoice", and "Register Payment" and also select control policy.
Purchase RFQ/Order Excel Report
Under Settings > Users & Companies > Users menu user can select color or enter color code for purchase report, Also can set different color for different company.
Purchase Order Advance Payment
User can click on "ADVANCE PAYMENT" button in purchase order to register advance payment for purchase order.
Add Custom/Customized Fields to Purchase Order
Users with "Custom Purchase Field" access rights can see "ADD CUSTOM FIELD" button on purchase order, on wizard user need to enter fields details.
Invoiced Amount Details For Purchase
User can see "Invoiced Amount, Paid Amount, and Amount Due" of vendor bill on purchase order.
Convert Purchase Order from Sale Order
User can create purchase order directly from sale order by clicking "CREATE PURCHASE ORDER" button.
Copy Sale and Purchase Order Line
User can click copy button on line to copy that purchase order line.
Split RFQ or Purchase Order
User can select lines that he/she wants to split, user can select or deselect all lines by clicking icons at a time.
Extract RFQ or Purchase Order
User can select order lines that he/she wants to extract and click the 'EXTRACT" button.
Purchase Order Expiry Notification
User can see the "Expected Arrival" date on purchase order.
Manage Purchase Tags
User can create tags for purchase order.
Purchase Order Template
User can create and manage multiple template for purchase order.
Vendor Purchase History
User can see vendor purchase order history under "Order History" tab on purchase order, user can also reorder all order lines by clicking "ALL LINES REORDER" button.
Cancel Purchase Order
User can configure option to cancel purchase order with one click like "Cancel Only, Cancel And Reset To Draft, and Cancel And Delete".
Archive and Unrchive Purchase Order
User can select purchase order and click "Archive" or "Unarchive" menu under "Action" menu.